If your business operates out of a leased commercial property, one of the more overlooked responsibilities is the condition of the roof above your head. While building owners are typically responsible for maintaining and repairing the commercial roof, tenants in shared or leased spaces still have a critical role to play in keeping the roof in good shape and protecting their business assets.
Even if it’s not legally your responsibility, staying proactive about roof maintenance can help prevent leaks, protect your inventory and equipment, and minimize business disruptions. Here’s what you need to know about who is responsible—and what you can do as a tenant to ensure the roof over your space stays watertight and reliable.
Who Is Responsible for Commercial Roof Maintenance?
In most cases, the property owner or landlord is contractually responsible for maintaining and repairing the roof. This includes:
- Routine inspections and maintenance
- Emergency repairs
- Full roof replacements, when needed
The terms of your commercial lease agreement should clearly outline maintenance responsibilities. Some leases (called “net leases”) may shift certain costs—including roof maintenance—onto tenants, especially in standalone units or longer-term leases. However, in multi-tenant commercial buildings such as office parks or retail centers, the landlord typically handles structural components, including the roof.
Always review your lease and consult with a property attorney or real estate professional if anything is unclear.
Why Tenants Should Still Care About Roof Maintenance
Even if you’re not responsible for repairs, the condition of the roof directly affects your business. A neglected roof can lead to:
- Water damage to ceilings, walls, inventory, and electronics
- Mold growth and air quality concerns
- Higher energy bills due to poor insulation
- Interrupted operations from unexpected repairs
In some cases, business insurance won’t cover damages caused by ongoing roof problems—especially if they were neglected over time. That’s why it’s in your best interest to stay proactive.
Best Practices for Tenants in Leased Spaces
Here are several practical steps you can take to protect your business, educate your team, and stay ahead of potential issues—without overstepping your lease.
1. Schedule a Roof Inspection Every Six Months
Even though the landlord is technically responsible for the roof, you can request or suggest a semi-annual inspection through a certified commercial roofing contractor. Many reputable roofers, like Rhino Roofers, offer free inspections that include a detailed report and photos.
A biannual inspection can identify:
- Early signs of membrane damage
- Standing water or drainage issues
- Signs of roof coating wear
- Leaks forming near HVAC units or flashing
Encouraging your landlord to stay on a set inspection schedule shows that you’re invested in preserving the property—and can help prevent more expensive issues in the future.
2. Monitor for Visible Issues Inside Your Space
Train your team to watch for common signs of roof damage. Report anything suspicious to the landlord immediately. Look out for:
- Water stains on ceiling tiles
- Soft spots or bubbling paint on drywall
- Musty odors, especially after rain
- Drops of water or drips near light fixtures
- Unexplained increases in humidity
Catching and reporting these early can prevent serious property damage and liability issues down the road.
3. Document Leaks and Notify the Landlord Immediately
If you notice a leak or water intrusion, document it with photos and written descriptions. Include dates, weather conditions, and where the leak occurred. Then send a formal request for repair to your landlord or property manager.
This documentation protects you in case:
- You need to file a claim with your business insurance
- There’s a dispute over who is responsible for property damage
- The landlord delays taking action and the problem worsens
Always follow up in writing if you don’t get a quick response.
4. Maintain Your Rooftop Equipment
If your business has access to the roof for HVAC units, satellite dishes, or signage, you may be responsible for damage caused during maintenance. Hire licensed contractors who are trained in rooftop safety and handling single-ply membranes, and install walkway pads if foot traffic is required.
Poorly installed or maintained rooftop equipment can lead to:
- Membrane punctures
- Flashing failures
- Leaks and water intrusion
Make sure any service providers you hire follow strict protocols for rooftop work and clean up thoroughly afterward.
5. Ask About Roof Coating or Repair Plans
If the building has an older roof or you’ve experienced leaks, ask your landlord if they plan to apply a roof coating or make repairs. Roof coatings can extend the life of an aging system by 10–20 years, reduce energy costs, and seal minor cracks or surface wear.
Landlords who invest in roof coatings often benefit from lower maintenance costs—and tenants enjoy a more stable, better-insulated environment.
What You Can Expect from a Professional Roof Inspection
A professional inspection from Rhino Roofers includes:
- A 37-point evaluation of the entire roof system
- Photos of problem areas
- Documentation of coatings, seams, drainage, and flashing
- A summary report with suggested next steps
Tenants can share this report with landlords to encourage timely repairs and better maintenance planning.
How To Tell If Your Business’s Roof Needs Attention
While the building owner is typically responsible for commercial roof maintenance, tenants in leased spaces can take simple, proactive steps to protect their business and help extend the life of the roof.
By requesting regular inspections, reporting damage promptly, and staying aware of the signs of roof wear, you reduce the risk of costly downtime or damage. A strong roof benefits everyone—landlord and tenant alike.
If you’re concerned about the condition of the roof on your leased property, Rhino Roofers offers free commercial roof inspections that you can request and share with your property manager. Knowing what’s above your business helps protect what’s inside it.
Schedule your free inspection today and stay ahead of potential roofing issues before they affect your bottom line.